8 Important Reasons Why Your Business Needs Customer Contact Form

using a contact form

As a business owner, it’s crucial for customers to be able to contact you easily. Whether they want to purchase a product or ask questions, a simple contact method is the first step of a successful business.

Having an email address on your contact page or using HTML mailto links is traditional route. However, having a manual operation like this could cause issues with automation. 

Adding a customer contact form can save you time and make everything easier. Keep reading to find out some reasons why a contact form is vital in your business.

1. Adds Professionalism

A customer contact form gives your website a professional look that shows you’re serious about your business. It also shows you invested in making communication between you and your web visitors easier. In return, you gain the trust of your customers to transact with you. 

Yet, for it to be effective, you should strategically place it on your website so it’s visible to your customers. You can also create different forms and place them in different pages of your website with CTAs

2. Increased Availability

Running a business can be very demanding and time-consuming. There is a lot you’ve got to do plus answering the emails from your subscribers. Yet you can’t ignore this task. 

Contact forms represent you when you’re not available. They can even take requests on your behalf which cuts down on time.

With a customer contact form, you can automate replies to your customers to let them know there’s someone on the side ready to talk to them. You can also direct the customers to the right person after they complete the form. 

3. Reduce Spam

Having a customer contact form can help in reducing spam and make your website safer for your customers. By displaying your email address on your site, you make it easier for spammers to crawl to your website. They may end up flooding your inbox with unsolicited emails. 

Although a contact form will not completely eliminate spammers, you’ll have more control over the texts you receive in your inbox. This saves your time on email management. 

You can go the extra mile and add a reCAPTCHA function. This ensures you keep those spambots far and you only receive safe messages. 

4. Keep Your Contacts Organized

The best thing about customer contact forms is that it keeps emails more organized. This way you don’t have to keep digging in your email looking for lost messages. Contact form plugins have great features where the contacts are stored in one place so you can access the documents at any time. 

It’s easy for email inboxes to get overcrowded quickly. Having a way to keep things coordinated is always beneficial for your business.

5. Easier to Collect Information

When your customers send you inquiries sometimes there is missing information. They might forget to leave their contact details for you to follow up. This can lead to a lot of back and forth emailing when trying to chase up the right information. 

With a contact us form, you can include boxes that your web visitors can fill. By doing so, you get all the data you need in a quick and fast move saving your time.

To make it easier, you can even include a subject/category box. Labeled questions are directed to the right departments. For example, questions on sales can be automated to go to the sales department.

Giving people this kind of convenience can help with customers being more precise. Contact forms can give leads and customers the templates they need to get their issue or concern solved.

6. Boost Your Email List

Email marketing is one of the important parts when it comes to customer retention and gaining new leads. But before you start monetizing your email list, you’ll need to put effort into growing it.

How you go about signing up your web visitors can make a huge difference in the results. A long funnel process can be a huge turnoff for new subscribers. Having a smooth and straightforward method can encourage your numbers and subsequently, sales.  

Consider adding a contact form with a checkbox on a contact form to sign up for your email list automatically. This is easy to get to for visitors and, again, convenience heps.

7. Integrations With Other Tools

Depending on the tool that use to create contact forms, you can create other software to make your work easier. This is helpful when connecting and following up with your customers. You can integrate email marketing tools and CRMs. 

Figure out what types of integrations your contact plug-in supports. Check out tools like 123FormBuilder for different options.

8. Track Your Visibility

Another benefit you’ll enjoy with customer contact forms is a chance to track your website. You can get a chance to understand your potential clients with this function.

When someone fills in your forms, you’ll get a notification. Based on the number of people who engage with your website and the actions they take, you can make wise decisions. You can have contact forms to track purchases, subscription rates or even taking a poll before launching a new product.

Consider a Customer Contact Form for Your Website

Communication is very important in every business so you want to make it as convenient as possible. Many people use the web to reach out to businesses quicker.

Internet users often have a very small patience threshold. This means that something that helps them cut the time down on contacting you is ideal.

A customer contact form encourages the clients to enter their details or ask questions quickly and painlessly. These forms are easily accessible and straightforward. In return, it saves you time and keeps your customers happy.

For more tips and information, check out our blog.